Administrative Archive Request Form

For decisions before August 17, 2020 (non-suspension/expulsion)

Requests for an administrative archive may be made no sooner than one year after the date of the student's last finding of fact from a Student Conduct Conference, University Hearing Board, or Student Conduct Agreement. Behavioral conduct records are automatically archived upon a student’s graduation, except in cases of suspension or expulsion.

For decisions on or after August 17, 2020 (non-suspension/expulsion)

Request for an administrative archive may be made at graduation or three years after the date of the student’s last finding of fact from a Student Conduct Conference, University Hearing Board, or Student Conduct Agreement, whichever time period is longer. 

For suspension/expulsion decisions

A student may petition for the administrative archive of suspension no sooner than three years from the finding of fact for the case. Academic conduct records and conduct files of expulsion are considered permanent records and will not be administratively archived.

Regarding all administrative archive requests

An administrative archive is only granted for the entire conduct record and not for individual incidents.

An administrative archive request is discretionary and is not automatically granted; a student submitting a request should provide a thorough explanation of the reasons they believe an administrative archive is warranted.

If a student is granted an administrative archive, the student may still need to disclose information regarding their administratively archived conduct record to a third party. Records maintained by other departments, GWPD, Metropolitan Police Department, or another agency are not subject to the administrative archive process outlined in the Code of Student Conduct.

A request for an administrative archive should discuss a student's personal reflections and how they believe they have learned from the incident(s). Additionally, the request should discuss how those reflections have affected their behavior and detail the steps the student has actively taken to address their behavior. Requests can also include other information that the student believes is relevant, including but not limited to, how a student may have contributed to the GW and the District of Columbia communities.

When submitting an administrative archive request, please fill in all the blanks below and provide as much information as possible regarding why you believe your record should be administratively archived. Additionally, you may be asked to meet with an Office of Student Rights & Responsibilities staff member to discuss your request and/or to submit supplemental information for consideration.

Please note that the submission of this form, supplemental information or a student's participation in a meeting with a staff member does not guarantee that an administrative archive will be granted by the Office of Student Rights & Responsibilities.

(also include Maiden Name in parenthesis, if applicable, for easier identification)