Administrative Expungements

Information Pertaining to Academic Disciplinary Records:

In accordance with the “Code of Academic Integrity” information related to a student’s academic disciplinary record is permanently retained by the university and is not eligible for an administrative expungement. 

Information Pertaining to Non-Academic Disciplinary and Administrative Records:

Disciplinary or administrative records may be administratively expunged in accordance with the "Code of Student Conduct."  When a disciplinary or administrative record is administratively expunged, the information it contains is no longer part of the student’s active file.  The Office of Student Rights & Responsibilities is required by law and university policy to retain for statistical purposes information regarding certain types of violations. 

The Director of the Office of Student Rights & Responsibilities or designee has the discretion to administratively expunge a student's disciplinary or administrative record.  Requests for an administrative expungement may be made no sooner than one year after the date of the student's last finding of fact from a Disciplinary Conference or University Hearing Board, or the date of the student’s last incident (for administrative records). 

An administrative expungement is only granted for the entire disciplinary or administrative record and not for individual incidents. Students interested in requesting a disciplinary record administrative expungement should use the Administrative Expungement Request form.

As reflected in Article 40 of the "Code of Student Conduct," disciplinary records are automatically administratively expunged upon graduation from the university, except for disciplinary files of suspension or expulsion.  A student may petition for the removal of a suspension no sooner than three years from the finding of fact for the case.  Disciplinary files of expulsion are considered permanent records and will not be removed from the student's disciplinary file.

Information to be submitted in an Administrative Expungement Request:

A request for an administrative expungement should discuss a student's personal reflections and how they believe they have learned from the incident(s) they were involved in. Additionally, the request should discuss how those reflections have affected their behavior and detail the steps the student has actively taken to address their behavior. Requests can also include other information that the student believes is relevant, including but not limited to, how a student may have contributed to the GW and the District of Columbia communities.

Important Information about Administrative Expungements:

An administrative expungement request is discretionary and is not automatically granted; a student submitting a request should provide a thorough explanation of the reasons he or she believes an administrative expungement is warranted.

Students should also note that as required by laws applicable to disciplinary records, reports and/or other correspondence maintained by other university departments, the George Washington University Police Department, the Metropolitan Police Department, or another reporting agency, are not covered under the Office of Student Rights & Responsibilities administrative expungement process. Additionally, the results of previous disciplinary record checks reported by the Office of Student Rights & Responsibilities are not affected by an administrative expungement.

This means that if a student is granted an administrative expungement, the student may still need to disclose information regarding their administratively expunged disciplinary or administrative record to a third party, including but not limited to, a potential employer, a professional governing body (ex. a Bar or Medical Board), or another university through an admissions process.

For more information regarding an administrative expungement, please review Article 40 of the "Code of Student Conduct."