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Students who apply to other institutions, graduate schools, for employment, or for certain leadership opportunities at GW may have a background check performed on their non-academic disciplinary or administrative records maintained by the Office of Student Rights & Responsibilities and on their academic disciplinary records maintained by the Office of Academic Integrity. Information regarding a student's disciplinary or administrative record is not released without the student's consent, unless permitted by law. Often as part of an application process, a student must give permission for the school, employer, or university official to examine his or her educational records, which may include disciplinary or administrative records.
Office of Student Rights & Responsibilities - Background Checks
The Office of Student Rights & Responsibilities responds honestly to the questions posed on background checks and will provide specific non-academic disciplinary record (or administrative record, if applicable) information regarding current records.
It is important to note that information regarding a student’s disciplinary or administrative record maintained by other GW departments are not subject to the “Code of Student Conduct’s” record retention and administrative expungements provisions. These materials may include, but are not limited to, George Washington University Police Department Reports, arrest reports, or copies of letters sent in conjunction with a student’s disciplinary or administrative record.
Specific information in an administratively expunged disciplinary record or administrative record will not be released through a background check, unless specifically requested and required within the background check.
Office of Academic Integrity - Background Checks
The Office of Academic Integrity responds honestly to the questions posed on background checks and will provide specific academic integrity disciplinary record information regarding disciplinary records.
University officials with a need to know may inquire in this office as to whether or not you have an academic integrity violation on record. This is most commonly done when a professor is considering making a charge of academic dishonesty and needs to see if the student has a prior violation on record or when a dean’s office or professor is writing a letter of recommendation for a student which requests information associated to academic dishonesty records. Please note that student applicants to graduate, law, and/or medical schools also frequently have a background check conducted with the Office of Academic Integrity.
Occasionally outside government agencies will also inquire as to whether or not you may have a academic integrity violation on record. Please note that in accordance with federal law and university policy, this information cannot be shared with non-GW personnel without your written consent to release the information or without a court ordered subpoena.