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Overview for Respondents

This overview has been designed to provide you with information you need to prepare for an academic integrity hearing; it is not meant to be all-inclusive. For a complete description of the Academic Integrity Council's Hearing Panel procedures, please consult the “Code of Academic Integrity.”

Pre-Hearing
Academic Integrity Council Hearing
Academic Integrity Council Hearing Panel Deliberation
Notification of Outcome and Appeals

You can obtain a copy of the “Code of Academic Integrity” on this website or from the Office of Academic Integrity.  Should the “Code of Academic Integrity” ever conflict the "Guide to Student Rights and Responsibilities" the latter will govern.

Pre-Hearing

  • When you receive notification
    After receiving the Charge of Academic Dishonesty form, review the specific charge(s) that have been made against you. Be prepared to enter a plea of "in violation" or "not in violation" for each of the charges. Take time to think through your response to each charge. When you address the Academic Integrity Council Hearing Panel, you will need to be specific as you present your version of the facts of the case. If you are accepting responsibility for the charges, be prepared to offer a rationale for what you think the appropriate sanction is.
     
  • Hearing Date/Time
    The Office of Academic Integrity has made every effort to accommodate your published class schedule when scheduling a hearing. Once a hearing date has been established, request to change the date may not be considered.
     
  • Witnesses
    If you would like to call any witnesses to speak on your behalf, please prepare a list of witnesses, along with their telephone numbers and email addresses, these should be submitted to the Office of Academic Integrity at least three business days before the hearing. Witness requests within this time frame may be considered by the Presiding Officer.  The Presiding Officer will review the list and issue appearance requests to those witnesses determined to have material knowledge of the case. Character witnesses may not be used. While the Presiding Officer may issue appearance requests, the Academic Integrity Council cannot compel the presence of any individual.
     
  • Advisor
    You may be accompanied to the hearing by an advisor of your choice. The role of an advisor is limited to consultation during the hearing. The advisor may not address the Hearing Panel or question the Complainant and any witnesses. Advisors who do not confine their activities to the role described in Article III, Section 6(e) of the Code may be excluded from the hearing.

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Academic Integrity Council Hearing

  • Punctuality
    Be on time for the hearing and consider your appearance. Remember that the hearing can be held in your absence, and a plea of "in absentia" will be entered if you are not present. The Complainant will still have the opportunity to present the evidence against you. The hearing will begin no later than 15 minutes after the stated time.
     
  • Be Truthful
    The statements and evidence you provide must be truthful. Intentionally furnishing false information at a hearing constitutes a violation of the “Code of Student Conduct,” and may result in separate disciplinary action against you by the Office of Student Rights & Responsibilities and may also affect the Hearing Panel’s sanction, if you are found in violation of the "Code of Academic Integrity."
     
  • This is an Administrative Hearing
    Academic Integrity Council disciplinary proceedings are not analogous to a criminal trial. In academic integrity hearings, Panel members play an active role in questioning all parties and eliciting relevant evidence. Complainants and other Respondents are entitled to call appropriate witnesses and present relevant evidence, under the direction of the Presiding Officer of the hearing.
     
  • Burden of Proof
    The Complainant bears the burden of proof. You may direct appropriate inquiries to the Presiding Officer after the Complainant’s presentation, and you should refrain from interrupting the Complainant’s presentation. You, as well as members of the Academic Integrity Council Hearing Panel, will have the opportunity to question the Complainant and any witnesses called to support the Complainant’s case.
     
  • Your side of the story
    After the Complainant concludes, you will be given an opportunity to present your statements and evidence, including any factors which may impact the Panel’s deliberation, and if applicable, the sanction which may be imposed. The Complainant and the Academic Integrity Council Hearing Panel members may question you and any witnesses you choose to call. You have the right not to be compelled to be a witness against yourself. However, you waive this right should you decide to make statements on your own behalf. This means that if you make statements on your own behalf, you can be asked questions about your statements.
     
  • Role of the Presiding Officer
    The Presiding Officer will exercise control over the proceedings to avoid needless consumption of time and to achieve an orderly completion of the hearing. Any person who disrupts the hearing may be excluded by the Presiding Officer.
     
  • Recording of Hearing
    Hearings will be conducted in private and are audio recorded. In the event that an appeal is filed, the recording will serve as a record of the proceedings. You may make arrangements with the Office of Academic Integrity for access.

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Academic Integrity Council Hearing Panel Deliberation

  • Panel Deliberation
    When there are no more questions, the Presiding Officer will ask for closing statements and ask the complainant and respondent (and any advisors) to leave. The Academic Integrity Council Hearing Panel’s deliberation is not recorded and is completed in private.
     
  • A finding of "in violation"
    A finding of "in violation" requires at least a three-fourths vote of the Academic Integrity Council Hearing Panel. The Panel will forward a recommendation of sanction to the Provost and Executive Vice President for Academic Affairs. A recommendation of a sanction other than expulsion requires at least a three-fourths vote of the Panel, and a recommendation of a sanction of expulsion requires a unanimous vote of the Panel.
     
  • A finding of "not in violation"
    A finding of "not in violation" is made by the Academic Integrity Council Hearing Panel when the minimum threshold of responsibility is not met.  Therefore, no sanction is recommended to the Provost and Executive Vice President for Academic Affairs.

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Notification of Outcome and Appeals

  • Notification of the Academic Integrity Council Hearing Panel’s Outcome
    Respondents, faculty and staff complainants will receive notification of the Panel’s decision on the respondent’s responsibility and the Provost’s decision on the sanction, if applicable, normally within one week of the hearing date.  Due to federal privacy restrictions, student complainants will not receive notification of the Panel’s decision.
     
  • Appeal
    Appeals of the decision of the Academic Integrity Council Hearing Panel or of the sanction imposed by the Provost and Executive Vice President for Academic Affairs shall only be based on new evidence or evidence of bias. In accordance with the "Code of Academic Integrity," appeal requests for any other reason will not be accepted.  After a decision has been confirmed by the Provost and Executive Vice President for Academic Affairs, either party may file, within three working days, an intention to appeal with the Office of Academic Integrity. A petition of appeal must be filed within five working days of the declaration of intention. Appeals will be reviewed by the President of the University or a designee. The President or a designee will then make a final decision on the appeal, based on the petition and the reports of the Hearing Panel and the Provost and Executive Vice President for Academic Affairs.

Further Clarification:

If you have questions regarding a disciplinary proceeding that is not addressed on this website, please contact the Office of Academic Integrity at (202) 994-6757 or via e-mail at rights@gwu.edu.

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