Preparing for a Conference or Hearing

A student conduct conference is one mechanism for resolving an incident report. It will occur when the outcomes are not likely to include removal from housing, suspension, or expulsion.

A University Hearing Board (UHB) is one mechanism for resolving an incident report. It will occur when the outcomes reasonably include removal from housing, suspension, or expulsion.

Respondents scheduled for a UHB may elect to have a Student Conduct Conference instead. The conference will be considered a Board-Level Student Conduct Conference, in which the full-range of sanctions may be assigned, including removal from housing, suspension and expulsion.

Review the UHB Process Summary (PDF)

 
  • An optional meeting with the case manager that takes place before the Student Conduct Conference or University Hearing Board
  • Designed to prepare the respondent for the conference/board by explaining the respondent’s rights in the process and answer any questions the respondent may have

In both a student conduct conference and a university hearing board, the following parties participate in the process:

  • Respondent: the student involved in the incident who have violated the Code of Student Conduct
  • Case manager: a university administrator who will facilitate the process
  • Complainant (as approved): parties reporting having been affected by an incident
  • Advisor (sometimes): person to emotionally or strategically support the respondent (and the complainant, as approved)
  • Witnesses (sometimes): individuals with relevant information regarding the incident who can be requested by the respondent, the complainant, or a university official

In addition to those parties listed above, the following also participate in university hearing boards:

  • Presiding officer: a university administrator or UHP member who will be the lead facilitator of the process
  • University Hearing Panel: 3-5 full-time students and possibly a faculty member or administrator
  • To answer questions regarding
    • The reported violations
    • The level of the your responsibility, if any
    • Your decision making process during the incident
    • How this incident will impact you in the future
    • What harms occurred and how they can be repaired
  • To interact with the individuals present by asking and answering questions
  • Provide information that is true and accurate
  • Engage in good faith with all involved in the process
  • Dress in a way that is comfortable for you, as you would for class
  • Overview of the conduct process
  • Affirmation to be truthful
  • Review of alleged violations
  • Statements and questions of witnesses
  • Parties’ statements and questioning
  • Parties’ clarification statement
  • Closing information regarding notification of decision and the appeals process

A university official (for student conduct conferences) or the university hearing panel members (for university hearing boards) deliberate over all of the evidence presented and makes a determination if the respondent is in violation of the charges.

  • Applicable in cases where the respondent wishes to accept responsibility
  • Respondent submits a statement accepting the in violation finding for all alleged violations
  • Sanctions can include any status sanctions up to and including suspension and expulsion
  • Respondent waives all rights to appeal
  • If declined by the respondent, the case will proceed as originally referred.