Procedural Guidelines

Procedures exist to establish standards of fundamental fairness.  All participants are expected to provide information that is true and correct.

The respondent is granted the following rights in a student conduct proceeding:

  • Notice of charges and date of student conduct proceeding at least 3 days before the proceeding;
  • A notice with enough specificity to reasonably prepare a response;
  • The right to question and respond to information that will be used to make a decision in the case; 
  • The right to produce witnesses on one's own behalf, to present evidence, to know the contents of any written statements that may be introduced against them and to respond to them;
  • The right to equest that SRR call additional witnesses that are available and will provide relevant information to the case;
  • The right to a decision based on evidence determined by principles of fundamental fairness, rather than formal rules of evidence, as in a court of law;
  • The right not to be sanctioned unless the hearing body finds by a preponderance of the evidence that the respondent is in violation;
  • The right to be accompanied by an advisor (student, faculty, other) as outline in the Code of Student Conduct and this website; 
  • The right to appeal decisions as specified in the "Appeals" section of this website and the Code of Student Conduct;
  • The right to have cases processed in a time frame that balances expediency with thoroughness;
  • Reasonable access to the case file at least 3 days prior to and during the proceeding, as laid out in the Code of Student Conduct.

Please refer to the Code of Student Conduct for full procedural guidelines. The basic processes are as follows: 

  • Conduct processes are closed to the public and may be recorded at the discretion of the Director of SRR or designee;
  • The director of SRR or designee may appoint a presiding officer in complex cases;
  • For cases involving discriminatory harassment or unlawful discrimination, the Director of SRR or designee may allow the reporting party/complainant to participate in the student conduct process;
  • Parties may challenge a Board member or presiding officer on the grounds of personal bias before the student conduct proceeding commences;
  • Formal rules of evidence will not be applicable to the proceedings in this code;
  • Statements regarding the character of parties will generally not be considered;
  • The director of SRR or designee may limit the number of witnesses;
  • If a respondent does not appear after written notice, the case will proceed without their participation and a decision will be made based on the available information;
  • The respondent may decline to answer questions or elect not to speak on their own behalf; 
  • Authenticated written statements may be acceptedby respondents and/or witnesses; 
  • The presiding officer will exercise control over the proceedings to maintain proper decorum, avoid needless consumption of time, and achieve an orderly completion of the proceeding.;
  • Anyone disrupting the proceeding may be removed or excluded by the presiding officer, Director of SRR, or designee;
  • Only the immediate parties (and advisors) may be present throughout proceedings;
  • All parties will be excluded during deliberations;
  • The board or presiding officer will question all parties and witnesses to establish a factual record;
  • A preponderance of the evidence standard will be used to decide on disputed facts. This means that it is "more likely than not" that a fact is true or an event occurred;
  • All parties may question witnesses who provide statements at the proceeding, but the university may require that such questioning be conducted indirectly.


  • Reports include findings of fact and a determination of whether or not the respondent is in violation of the alleged misconduct;
  • If the respondent is found to be in violation, the report also includes a recommendation of sanctions and a rationale for that recommendation;
  • The outcome shall be rendered in writing within a reasonable amount of time after the conclusion of the proceeding.