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What is a Non-Academic Disciplinary Record?
A student who is charged with a violation of the "Code of Student Conduct" has a disciplinary file created and maintained by the Office of Student Rights & Responsibilities. The student is afforded the opportunity to have the alleged violation(s) of the “Code of Student Conduct” heard before the University Hearing Board or at a Disciplinary Conference, depending upon the severity of the alleged violation. A student who is alleged to have violated a university policy will receive a Charge Letter from the Office of Student Rights & Responsibilities or designee which contains detailed information regarding each student's particular case and his or her hearing or conference.
If a student is found "in violation" of a university policy, his or her disciplinary file is converted to a non-academic disciplinary record and is retained by the Office of Student Rights & Responsibilities.
If a student is found "not in violation," the student's disciplinary file is voided. The information in the file may be retained for a period of time in an administrative file for statistical or record keeping purposes, and in compliance with the law and university regulations.
Confidentiality of Disciplinary Records:
The federal Family Educational Rights and Privacy Act of 1974 (FERPA) protects a student's educational records - including non-academic disciplinary records - from unauthorized disclosure to third parties. A student must sign a waiver to grant access to his or her disciplinary record before the Office of Student Rights & Responsibilities or the Office of Civility & Community Standards will disclose the information contained in the student's records. These confidentiality requirements apply to students' parents except when a disciplinary case involves alcohol or drugs and the student is under the age of 21 at the time of notification. Federal law makes an exception in these cases and does allow the University to share disciplinary record information.
Inspection of Disciplinary Records:
Students may request to inspect or view their disciplinary records in accordance with FERPA and university policy. To do so, a student should make an appointment with an Office of Student Rights & Responsibilities staff member. Disciplinary records are not immediately available to students because the records must be redacted, which means information relating to other students, administrative file notes, and any other confidential information must be removed. Upon request, the Office of Student Rights & Responsibilities will provide students with copies of redacted incident reports, letters, applicable forms, or receipts in the student's file.